Sometimes, you need to transfer QuickBooks to new computer for reasons like multi-tasking, system upgrade, collaboration, etc. When you install QuickBooks on the new computer, you don't have to start over. You can move your company files to another computer and install QuickBooks Desktop. Although the process might seem lengthy, QuickBooks can quickly transfer QuickBooks through the migrator tool.

In this blog, we will discuss thoroughly how to transfer QuickBooks to new computer and its requirements. However, these steps involve the risk of losing essential data; therefore, we recommend contacting a technical expert to guide you. Dial +1-(855)-955-1942!

Before You Move QuickBooks to New Computer

Before you start with QuickBooks migration, there are some things you need to take care of. It is an important step, and not ensuring a few requirements can hamper the company data and files.

  • QuickBooks Migrator Tool only transfers limited data; therefore, store your company documents on a different system or external drive.
  • Before uninstalling QuickBooks or migrating, save a recent backup of company files
  • You must keep your license and product information details handy for the migration process.
  • After you install QuickBooks on the new computer, you will be required to register for the software.
  • Ensure good network connectivity throughout the process
  • You need a USB flash drive with enough space (usually 300 to 500 MB)
Follow These Steps To Transfer QuickBooks to New Computer

QuickBooks Migration Tool is available for QuickBooks Desktop users of version 2018 or later. The tool is helpful and provides step-by-step instructions so a layperson can use it.

To begin with, get your USB flash drive ready and plug it into your old computer.

Now, on your old computer,

  • Open QuickBooks Desktop on your system and navigate to File < Utilities
  • Click on Move QuickBooks to another computer
  • Now, confirm that I'm ready
  • Create a strong password and remember it
  • Choose the drive to copy the data to
  • let the tool copy the files

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Once done, plug that USB drive into the new computer to which you want to transfer QuickBooks.

  • Remember that the migrator tool will not launch automatically
  • Open My Computer or My PC and look for Move_QuickBooks.bat
  • Open the Move_QuickBooks.bat file and begin the migration process
  • Enter the password
  • Click on Let's Go and start the transfer process
  • Once done, end the process with a finish

Congrats, you have transferred QuickBooks to the new computer successfully.

After you have installed QuickBooks on another computer, your old company file will still be on your old computer.

The migrator tool doesn't copy the company files; therefore, you need to move that to your new computer yourself. You should copy it to your new computer and rename the old company file on the old computer to avoid any confusion. Moreover, you will need to sign in to QuickBooks Payroll and Payment services.

Get Technical Assistance

Migrating QuickBooks to another computer is risky and carries significant risk to the company data if not carried out correctly. Therefore, let an expert help you transfer QuickBooks to new computer in a safe and guided manner. Contact us at Helpline Number at +1-(855)-955-1942!

Frequently Asked Questions


Q1: How can I transfer QuickBooks to a new computer without losing data?

A: You can use QuickBooks' built-in "Move QuickBooks to another computer" tool. It creates a special file with settings and company data that you restore on the new computer to keep everything safe.

Q2: Do I need the license key when moving QuickBooks to another computer?

A: Yes, you must have your QuickBooks license and product number handy. These are required to activate QuickBooks on the new system after transferring.

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Q3: Can I transfer QuickBooks data files manually to a new computer?

A: Yes. Copy your company file (.QBW) and backup files to an external drive, then paste them into the QuickBooks folder on the new PC. Always restore from a verified backup to avoid corruption.

Q4: Will my QuickBooks settings transfer to a new computer automatically?

A: If you use the QuickBooks migration tool, most settings and preferences will move over. If done manually, you may need to reconfigure preferences like email setup and printer settings.

Q5: What should I check before transferring QuickBooks to a new computer?

A: Ensure that the new system meets QuickBooks' requirements, install the same or updated QuickBooks version, and create a full backup of your company files for safety.

Q6: Can I transfer QuickBooks Desktop and Online in the same way?

A: No. QuickBooks Online does not require transfer since it is cloud-based. Only QuickBooks Desktop needs migration to a new computer.

Q7: Does transferring QuickBooks to a new computer affect payroll data?

A: No, as long as you move the complete company file, payroll information and employee records remain intact. Always update tax tables after migration.