The Course of Action to Change QuickBooks License Number

With the 2022 edition of QuickBooks discontinuing payroll and other services, consider upgrading to a new version to take advantage of the new capabilities offered by the more recent platforms.

The QuickBooks license number for product registration must be changed to accomplish this. It's pretty simple to enter and activate the new license number and product code in QuickBooks if you've previously received them.

We'll walk you through changing your QuickBooks product key and license in this blog. Well, let's get started right away.

Make sure you have received both the product key and the license key with your updated QuickBooks version before proceeding with the following procedures to modify your QuickBooks registration details.

Product registration information is found in the box if you bought the product offline from a seller, or in the email if you purchased it online.

While the license number serves as a license code to confirm the legitimacy of the software, the QB product number is used to identify the software's producer and channel. 

Let's look at how to modify your license number in the QBDT application on both Mac and Windows operating systems. 

• Launch the QB application
• Choose the Manage My License option after clicking on the Help menu
• Click Change My License Number now, and enter your new number
• Press Then, at last, select Finish

• Access the application first
• Hit on the QB menu > click on the Manage My License option
• Tap on the Deauthorize This Computer
• When prompted, click Quit and Deauthorize
• Next, relaunch the QB Desktop application
• Observe the registration procedure
• Put in your new license

• Open the QBDT first on your system
• Move to the Help menu
• Choose Activate QBDT
• Go through the guide that appears on your screen
• Check your information

• Launch QuickBooks Desktop
• Use the keyboard shortcut F2 (or Ctrl +1)
• The Tech Help box will then open when you hit F3 (or Ctrl + 2)
• Select the tab for Open File
• Select the QBREGISTRATION.DAT file
• Select Open File now
• The Notepad application will open the file
• Your qbregistration.dat file should be backed up
• Click the File menu in Notepad
• Select Save As Now to save the file to your desktop
• Hit Save
• Shut down the file
• Now, open the Tech Help window once more and open the qbregistration.dat file
• Shut down the QuickBooks application
• Keep the Notepad application open and the file open
• Press Ctrl + H in the notepad where your qbregistration.dat file is open
• Now, enter your previous product code in the Find What area
• Move to the Replace field
• Then, type your new product number in the field
• Ensure that the code is in XXX-XXX format
• Tap the Replace All option
• At the end, from the File menu, click on the Save option

This blog provides detailed information on changing the license number in QuickBooks Desktop. However, if you are interested in grabbing more info on the same topic, you can dial +1(855)-738–0359 and connect with our experts, who will resolve your issues within minutes. 

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What does changing a QuickBooks license number mean?

• Changing a QuickBooks license number means updating the registration information linked to your QuickBooks software. This is often done when you purchase a new license, upgrade your product, or need to transfer ownership to another user. The license number ensures that your QuickBooks installation remains verified and legally activated.

Why would I need to change my QuickBooks license number?

• You may need to change your QuickBooks license number when upgrading to a newer version, switching computers, or if your current license is no longer valid. In some cases, users change their license number after transferring ownership or installing QuickBooks on a new system to maintain proper registration and product validation.

Can I change the QuickBooks license number without reinstalling the software?

• Yes, in most cases, you can change your QuickBooks license number without a full reinstallation. The software allows users to update license and product information directly through the account management or product registration section. This process saves time and keeps your data intact.

Does changing the QuickBooks license number affect my company files?

• No, changing your QuickBooks license number does not impact your company files. Your financial data and company records remain completely safe. The update only modifies your software's registration details and does not interfere with stored accounting data or reports.

What happens if I enter the wrong QuickBooks license number?

• If you enter an incorrect license number, QuickBooks will not validate your software. You may experience issues such as limited access to certain features or update restrictions. It's important to use the exact license number provided at the time of purchase to avoid activation errors.

Can I use the same QuickBooks license number on multiple computers?

• That depends on your license agreement. Some QuickBooks versions allow installation on multiple systems for a single user, while others require separate licenses for each machine. Always review your license terms to ensure compliance and avoid registration issues.

Is it possible to transfer a QuickBooks license number to another user or device?

• Yes, you can transfer your QuickBooks license number if you are moving to a new computer or passing the software to another authorized user. However, it's essential to properly deactivate the license on the old system and activate it again on the new one using valid credentials.

Will changing the QuickBooks license number affect updates or subscriptions?

• When you change your QuickBooks license number, your update and subscription settings will adjust automatically based on the new license. This ensures that future updates and payroll services align with your new registration, keeping your software running smoothly.

How can I verify if my QuickBooks license number has been updated successfully?

• You can verify your updated license details within the product information section of QuickBooks. Once the new license number is entered and validated, the software will display the correct license and product code, confirming that the update was successful.

Is professional help needed to change the QuickBooks license number?

• While the process is generally simple, users who face technical errors or license conflicts can seek professional assistance. Getting expert support ensures your license is properly registered, your data remains secure, and your QuickBooks continues functioning without interruption.