A Beginner’s Guide: Move QuickBooks to New Computer

Assume you have purchased a new system and now want to move QuickBooks to a new computer. This is a smooth process to perform, such as uninstalling the application from the old system and then reinstalling it on the new system.

There is a lot of company data and QB license that are moved with the files. This is an explained guide that will help you move to a new computer effectively.

If you need assistance with transferring your QuickBooks data to a new computer, please don't hesitate to contact us at +1(855)-738–0359. 

Procedure to Manually Move QuickBooks to New Computer

To move your QuickBooks to a new system and start working effectively, follow these steps. 

Step 1: Create a Backup Company File

• Access the QuickBooks Desktop.
• On the taskbar, choose the File option.
• Tap on Switch to Single-user Mode.
• Click on the File menu and select the "Back up Company" option.
• Choose Create a Local Backup option.
• Choose the Local Backup option when the new window appears.
• On the Browse in Local Backup to choose the saved backup file.

Step 2: Deactivate QBDT

• Keep the product details and the license information for your QuickBooks version.
• Run the QBDT and head over to the Help menu.
• Choose Deactivate QuickBooks Desktop option.

These steps should be followed carefully to move to a new computer. 

Step 3: Install QuickBooks

Access the Intuit website to download the latest version of QuickBooks Desktop.

• Once the download is done, install it.
• Opt 'Yes' if you are asked if you will use QuickBooks in multi-user mode.
• Enter the country, product key, and license details that were noted earlier to download QuickBooks Desktop properly.

Step 4: Transfer the Backup

Transfer the data which you have backed up from your old system after the download is done. Save the backup to an external drive to access it from the new system. 

Step 5: Restore the Backup

• Move to the File tab in QuickBooks Application.
• Select Open or Restore Company option.
• Select the Restore a backup copy option and click Next.
• Choose the Local Backup option and click on Next.
• Next, select the location of the backup file on the menu.
• Then, choose the backup file from the folder with .qbb extension.
• Make the necessary changes and save the changes.

Step 6: Activate the QuickBooks Desktop

On the Help tab, select the Activate QuickBooks Desktop option after accessing the QBDT. Undergo the on-screen instructions to perform the installation effectively. Enter the license number and product ID to activate and begin using the QuickBooks software. 

Conclusion

In this blog, we have discussed in depth the process of moving your QuickBooks from an old computer to a new one. We have created a step-by-step guide on how you can transfer your QuickBooks data to a new computer by following the steps above.

This blog will help you work faster without missing any steps. If you still need assistance moving your QuickBooks to a new computer, feel free to contact our experts. Dial +1(855)-738–0359.

Frequently Asked Questions: Move QuickBooks to New Computer

How do I move QuickBooks to a new computer without losing data?

• To move QuickBooks without losing your data, start by creating a backup of your company file. Use the QuickBooks Migration Tool to safely transfer both your software and data to the new system. Ensure QuickBooks is installed on the new computer and restore the backup to continue your work seamlessly.

Can I transfer QuickBooks to another computer with the same license?

• Yes, you can transfer QuickBooks to another computer using the same license. You must uninstall it from the old computer before installing it on the new one. Then, log in with your existing license credentials and activate the software on the new machine.

Is the QuickBooks Migration Tool safe to use?

• The QuickBooks Migration Tool is designed by Intuit and is completely safe to use. It automates the process of moving your files, settings, and custom templates to another device while maintaining file integrity and data security.

Do I need internet access to move QuickBooks to a new computer?

• Yes, internet access is required to download the installation files, verify your QuickBooks license, and install necessary updates. You'll also need it to sign in to your Intuit account and access cloud-based services if applicable.

Will my QuickBooks settings be saved after transferring to a new computer?

• Your settings will be saved if you use the Migration Tool or if you manually copy the configuration files along with the company file. Make sure to back up templates, memorized reports, and preferences before beginning the move.

What files should I back up before moving QuickBooks to a new PC?

• You should back up your company file (.QBW), templates, memorized reports, and any attached documents. Additionally, save your license details and product keys for easy reactivation on the new computer.

Can I use QuickBooks on two computers after the transfer?

• QuickBooks licenses are typically valid for one computer at a time unless you have a multi-user license. If you want to access QuickBooks on multiple devices, consider setting up a multi-user network or using QuickBooks Online.

How long does it take to transfer QuickBooks to another computer?

• The process can take anywhere from a few minutes to an hour, depending on the size of your company file and your internet speed. Using the Migration Tool speeds up the process and reduces manual steps.

Do I need to deactivate QuickBooks on my old computer before switching?

• It is not mandatory to deactivate QuickBooks, but it is best practice to uninstall the software from the old computer to avoid license conflicts. This ensures compliance with Intuit's licensing terms and makes the transition smoother.

What if I face issues while moving QuickBooks to a new device?

• If you encounter issues during the move, ensure your old and new systems meet QuickBooks' minimum system requirements. Also, verify that the correct versions are installed. You can always contact QuickBooks support for assistance or use the QuickBooks Tool Hub to troubleshoot common errors.

Is it possible to move QuickBooks to a new computer without a CD?

• Yes, you can move QuickBooks without a CD by downloading the installation file from the official Intuit website. After downloading, install the software and activate it using your existing license and product key.

Do I need to reinstall the QuickBooks updates on the new system?

• Yes, after installing QuickBooks on the new computer, it's important to download and install the latest updates. This ensures that your software is running with the latest features and security patches, keeping your data safe and up to date.