Instant Resolutions to Fix: QuickBooks Cannot Create PDF Issue

One of the common issues with this application is that QuickBooks cannot create PDFs. It shows up after you update to Windows 10 and ask QuickBooks to create PDFs for you.

The problem shows error messages like "Your form could not be saved as a PDF file in QuickBooks." "Your forms were not sent because QuickBooks could not build the requisite PDF files," is the second one.

The QB Print and PDF repair tool, which QuickBooks offers to resolve common printing issues, occasionally fails to resolve the QuickBooks cannot create PDF' error.

In this blog, we will explain how to resolve the QuickBooks 'Save as PDF' not Working issue. When QuickBooks Print and PDF Repair Tools failed to resolve the issue, the method described further in the article can be helpful.

Having technical difficulties while using QuickBooks cannot create PDF? Contact our specialists by dialing the +1(855)-738–0359 to receive expert help from certified QuickBooks advisors. 

Proven Methods to Eliminate the QuickBooks Save as PDF Not Working

The options listed below help resolve the issue quickly if QuickBooks is unable to generate the required PDF files on your computer. Just follow the solutions in the specified order. 

Method 1: Utilise the QuickBooks Tool Hub's QuickBooks PDF & Print Repair Tool

• Click the Program Issues tab in the left pane of the window after launching the QuickBooks tool hub
• To run the QuickBooks PDF & Print Repair Tool, click on it
• Allow the gadget to finish scanning and setting up. Don't manually close it
• Try saving the file again as a PDF when the utility automatically ends to see whether the error is gone

Method 2: Restore the Microsoft XPS Document Writer's previous drivers (if you recently upgraded to Windows 10)

• In the search field, type Print Management after pressing the Windows Key to bring up the Start menu
• Select the Print Management application that shows up as the top result by tapping Enter
• In the Print Management box, select Print Server from the left pane
• Click on the name of your computer and select the last option, Printers
• Choose Microsoft XPS Document Writer from the list on the right, then click the X symbol on the toolbar
• Click Add Printer after performing a right-click on any empty spot
• To add a new printer, choose Create a New Port after clicking Next in the Network Printer Installation Wizard
• From the Available Port Types drop-down box, choose Local Port, then type XPS as the Port Name
• Choose the Have Disk option from the Install the Printer Driver dialog after clicking OK
• Choose the driver's.inf file by browsing and inserting the Windows installation disk
• Click Next to complete the operation after entering Microsoft XPS Document Writer as the printer's name
• Ensure the problem has been resolved by restarting your computer and creating a PDF in QuickBooks again

Method 3: TEMP Folder Permissions Change

• After closing QuickBooks, use Windows Key + R to open the Run window
• Type in %TEMP% and select OK
• In the temporary folder, right-click on an empty area and select Properties
• Select the Security tab and confirm that Full Control is enabled for each user name and group
• Otherwise, click Save with the permissions set to Full Control
• Click OK to close the window and attempt to save it in QuickBooks as a PDF once more

Conclusion

In this blog, we have covered all the possible solutions to resolve the issue that QuickBooks cannot create PDF on your desktop. However, if you continue to experience the same error, please contact our experts directly, and they will resolve your issue promptly. 

QuickBooks Cannot Create PDF FAQs

What does QuickBooks cannot create PDF error mean?

• The QuickBooks cannot create PDF error appears when the software fails to generate or save forms, invoices, or reports in PDF format. This issue often arises due to missing PDF components, outdated printer drivers, or problems with Windows settings, preventing users from creating essential documents.

Why does QuickBooks fail to create a PDF file?

• QuickBooks usually fails to create PDF files because of issues with the Microsoft XPS Document Writer, PDF converter, or damaged system permissions. Outdated QuickBooks versions, corrupted installation files, or conflicts with security programs can also trigger this problem. Identifying the root cause helps restore proper PDF functionality.

How can I fix QuickBooks cannot create PDF error quickly?

• To fix this error, update QuickBooks to the latest release and repair the PDF component. Ensure the Microsoft XPS Document Writer is installed and set correctly. Running QuickBooks as an administrator and adjusting Windows permissions also helps resolve the issue. If the error persists, a clean reinstall of QuickBooks may be necessary.

Can outdated QuickBooks versions cause PDF creation errors?

• Yes, outdated QuickBooks versions may not support the latest Windows components, leading to PDF errors. Updating QuickBooks ensures compatibility with Windows updates, printer drivers, and PDF tools, reducing the risk of encountering document creation issues. Regular updates are vital for smooth operation.

What role does Microsoft XPS Document Writer play in QuickBooks PDF creation?

• Microsoft XPS Document Writer is essential because QuickBooks uses it as a virtual printer to generate PDF files. If this component is missing, disabled, or corrupted, QuickBooks cannot convert forms and reports into PDF format. Repairing or reinstalling this feature usually resolves the error.

Does running QuickBooks without admin rights cause PDF errors?

• Yes, if QuickBooks does not have administrator privileges, it may fail to access printer drivers or system files required for PDF creation. Running QuickBooks as an administrator often resolves permission-related issues and allows the program to generate and save PDFs successfully.

Can security software interfere with QuickBooks PDF creation?

• Absolutely. Firewalls, antivirus programs, or other security software may block QuickBooks from accessing PDF components. Temporarily disabling the software or adding QuickBooks as an exception often helps restore PDF functionality without compromising system security.

When should I contact QuickBooks support for PDF errors?

• If repairing PDF components, updating QuickBooks, and adjusting system permissions do not resolve the problem, it is time to contact QuickBooks support. The support team can provide advanced troubleshooting and ensure your software setup is correctly configured for seamless PDF creation.